MLC certification:
Procedure for Shipowners/Managers to obtain MLC 2006 Certification (Initial Inspection)
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1 Shipowners or managers should conduct a gap analysis of the ship and Company policy against the flag state Implementing Regulations.
5.3.2 Any areas of concern raised from the gap analysis should be discussed with the relevant RO or Inspector.
5.3.3 Shipowners or managers should have documented procedures to comply with the requirements of the MLC 2006. The Master should be familiar with the requirements of the MLC 2006 and the responsibilities for its implementation.
5.3.4 Shipowners/managers should make a formal request to the Administration for the issue of a ship’s specific DMLC Part I.
5.3.5 An additional fee may be required for the review of any requested exemption.
5.3.6 DMLC Part I will be issued by the Administration and it will send a copy to the RO.
5.3.7 In order to prepare the vessel for an initial MLC 2006 inspection the shipowners/managers should complete the DMLC Part II
5.3.8 DMLC Part II prepared by the shipowners/managers should be submitted together with the ship’s specific DMLC Part I to the RO for review and acceptance of DMLC Part II.
5.3.9 after reviewing of both DMLC Part I and DMLC Part II and acceptance of DMLC Part II, the ship’s initial MLC inspection should be agreed with a RO
5.3.10 Upon satisfactory initial inspection, the RO should issue a Short-Term ML Certificate valid for up to five months and approve the DMLC Part II. Originals of DMLC Part I (issued by the Administration) and the DMLC part II (completed by the shipowners/managers and approved by the RO) should be kept on-board together with the Short Term ML Certificate (issued by the RO).
5.3.11 The RO should forward as soon as possible a copy of the Short-Term ML Certificate, DMLC Part I, DMLC Part II and inspection report to the Administration.
5.3.12 Shipowners/managers should apply to the Administration for the issue of a Full-Term ML Certificate. The application should be submitted to the Administration within three (3) months of the date of the initial inspection.
5.3.13 after receiving the documentation and application, the Administration will issue a Full Term ML Certificate valid for five (5) years from the date of the initial inspection. The originals of the Full-Term ML Certificate, DMLC Part I and DMLC Part 2 (approved by an RO) should be kept on-board.
5.4 Procedure for Shipowners/Managers to Obtain Interim ML Certificate
An Interim ML Certificate may be issued
- to new ships on delivery;
- when a ship changes flag; or
- when a shipowner assumes responsibility for the operation of a new ship.
5.4.2 An Interim Maritime Labour Certificate may be issued by an RO for a period not exceeding six (6) months. Interim certificates will not be extended or reissued.
5.4.3 The shipowner/manager should conduct a gap analysis of the ship and Company policy against the flag state Implementing Regulations (including the DMLC Part I).
5.4.4 Any area(s) of concern raised from the gap analysis should be discussed with the relevant RO or inspector.
5.4.5 The shipowner/manager should have documented procedures to comply with the requirements of the MLC 2006. The Master should be familiar with the requirements of the MLC 2006 and be responsible for its implementation onboard.
5.4.6 The shipowner/manager should apply to the Administration for the issue of a ship’s specific DMLC Part I.
5.4.7 The shipowner/manager should arrange for an interim MLC 2006 inspection of the vessel to be carried out by an RO. DMLC Part II is not required for interim ML inspection/certification.
5.4.8 Upon a satisfactory interim MLC 2006 inspection, the RO should issue an Interim ML Certificate valid for six (6) months. No further Interim ML Certificate will be issued.
5.4.9 The RO should forward as soon as possible a copy of the Interim ML Certificate and inspection report to the Administration
5.5 Intermediate Inspection and Endorsement of the ML Certificate
5.5.1 The validity of the ML Certificate will depend upon intermediate inspection. The scope and depth of the intermediate inspection should be equal to an inspection for the renewal of the ML Certificate.
5.5.2 If only one intermediate inspection is carried out and the period of validity of the certificate is five years, it should take place between the second and third anniversary dates of the certificate.
5.5.3 The ML Certificate should be endorsed by the RO, after a satisfactory intermediate inspection.
5.5.4 The RO should submit to the Administration a copy of the endorsed ML Certificate and intermediate Inspection Report no later than thirty (30) days after completion of the intermediate inspection.
5.5.5 The ML Certificate will be invalid if the intermediate inspection is not carried out
5.6 Renewal Inspection and Renewal of the ML Certificate
5.6.1 All national requirements implementing the MLC 2006 need to be verified during a ML Certificate renewal inspection.
5.6.2 When the renewal inspection has been satisfactorily completed by the RO within three (3) months before the expiry date of the existing ML Certificate, a Short-Term ML Certificate valid for five (5) months should be issued by the RO.
5.6.3 At the request of shipowner’s and upon receipt of the report of renewal inspection and a Short-Term ML Certificate from the RO, the Administration will issue a new Full Term ML Certificate. This certificate will be valid for a period of five (5) years from the date of expiry of the existing ML Certificate.
5.6.4 Shipowners/Managers should apply to the Administration for the issue of a new Full Term ML Certificate. The application should be submitted to the Administration within three (3) months from the date of the renewal inspection.
5.6.5 When the renewal inspection is satisfactorily completed more than three (3) months before the expiry date of the existing ML Certificate, the new ML Certificate will be valid for a period not exceeding five (5) years, from the date of completion of the renewal inspection.
5.6.6 When a ship which it is to be verified is not in port at the time when its Certificate expires, the Administration may extend the period of validity of the Certificate, but this extension will only be granted for the purpose of allowing the ship to complete its voyage to the port in which it is to be verified. No Certificate will be extended more than three (3) months for this purpose. Documented evidence from the Administration granting this request should be reviewed by the RO prior endorsing the extension.
5.6.7 When the renewal inspection is satisfactorily completed after the expiry date of the existing Certificate, the new Certificate will be valid from the date of the completion of the renewal inspection to a date not exceeding five (5) years from the date of expiry of the existing certificate.
5.7 Cessation (Invalidation) of Certificates
5.7.1 A ML Certificate and a DMLC will be invalid if any of the following situations arises:
5.7.1.1 Required inspections as stated above are not carried out;
5.7.1.2 ML Certificate is not endorsed at the intermediate inspection.
5.7.1.3 When the shipowner/manager is no longer responsible for the operation of the ship.
5.7.1.4 A ship changes flag.
5.7.1.5 Substantial modifications made to the structure or equipment: or
5.7.1.6 Amendments to national laws or regulations implementing the MLC 2006 are not considered.
5.8 ML Certificate and DMLC withdrawal
The ML Certificate and the DMLC will be withdrawn by the Administration or the RO if there is evidence of serious or frequent deficiencies and the required corrective action has not been taken.